Permissions Management

An administrator opens Permissions in the sidebar to grant or change app access for Microsoft 365 users. Permissions apply to the selected schedule. A role in a global schedule does not automatically give the same role in a separate channel/chat schedule.

Role capabilities

Capability	Admin	Self-Editor	Viewer	None / no role
View schedule appointments	Yes	Yes	Yes	No
Create appointments	Any assignees	Must include themselves	No	No
Edit/delete appointments, including recurrence	All Schedules appointments	Only appointments already assigned to themselves	No	No
Manage team, groups and projects	Yes	No	No	No
Change permissions and shared settings	Yes	No	No	No
Use My Settings and personal group visibility	Yes	Yes	Yes	No
Access API credentials, redeem licences, request organization deletion	Yes	No	No	No
Generate a calendar subscription URL	Yes	No	Yes	No

A Self-Editor cannot remove themselves from an appointment while editing it. The owner/assignee rule applies even if someone else created the appointment. Outlook overlay appointments remain read-only regardless of Schedules role.

Membership is not access

Adding a person on Team makes them available for planning. It does not create a login or assign an app role. Conversely, granting app access does not automatically add that person to the planning list. A manual team entry is not a sign-in identity.

Grant and verify access

1. Open the intended global or channel/chat schedule.
2. Open Permissions and select the Microsoft 365 user.
3. Assign the minimum required role and save the change.
4. Ask the user to reopen the same schedule with the correct work account.

Use None to deny app access; manage team archive/removal separately. Keep another administrator available before changing administrator permissions. Microsoft 365 admin consent permits directory integration; it does not replace Schedules app roles.